The whole staff list
Role and grade, employment type, region and licence status at a glance — filter it, or run a driver-authority check.
Your people and your buses, in one place
Every driver's licence, ticket and pay grade, the awards and fatigue rules you run under, and every bus in the fleet — kept in one place the rest of Busable reads from.
The staff list · the full employee record · awards, pay & fatigue rules · vehicle types · the fleet
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01 · Staff
Everyone on the books
Every employee in one list — ID, role and pay grade, employment type, region and licence status — with a driver-authority check and your awards a click away.
02 · Employee record
Every detail, one record
Open a staff member for the whole picture — personal and licence details, employment and pay, bank and super, tickets and training, and their leave — each on its own tab.
Personal and licence details
General information, driver authority number with expiry and medical due date, and home address.
Employment and pay
Role, grade, type and rate, a weekly work schedule that can seed guaranteed hours, and the Xero employee link.
Bank, super and tax
Bank accounts, super fund and membership, and tax details — everything payroll needs in one place.
Tickets and training
Licence, bus driver authority and training — each with expiry and verified dates, and a photo on file.
Leave in view
Leave balances pulled from Xero, a month calendar and every entry against the staff member.
03 · Awards & pay
Your pay and fatigue rules, in front of you
The awards and enterprise agreements you pay under, the rules inside each, and the NHVL fatigue limits you operate to — recorded here so Rosterable™ and payroll show you the same figures you set.
Every award and agreement
The awards and EAs you pay under — with job roles, pay items and validity — each carrying its own set of rules.
The rules inside each
Casual loading, penalty rates, minimum engagement and overlap resolution — versioned, so a change is dated, not lost.
The fatigue regime
The NHVL regime for your drivers — work and rest limits to NHVR guidance, recorded consistently to support your BOAS safety declaration.
04 · Vehicle types
A template for every kind of bus
Set up each type of vehicle once — capacity, fuel, tank size, range, the per-kilometre rate and features — and every bus of that type inherits it.
Every vehicle type
Rate per kilometre, capacity, fuel, tank size and range, with features like seatbelts, air-con and accessibility.
05 · Fleet
Every bus in the fleet
The vehicles you actually run — name, rego, type and status — with active, in service and in for repair as a filter across the top.
The whole fleet
Name, rego and type for every bus, each tagged active, in service or in for repair.
06 · Student Management
Bulk student import from the school
Replace the spreadsheet-and-email handover with a CSV import that validates the records and applies updates in a single pass.
Student register
Every student across every contract, with status counts -- active, pending review, awaiting term start -- and per-student detail on school, guardian, boarding stop, and pass.
Import students from the school
Drag and drop a CSV from the school's system (TASS, Compass, Sentral, or a generic template). The columns are auto-mapped, replacing the manual back-and-forth at every term roll-over.
Validate before commit
Each record is checked against the schema and the existing student register. Conflicts and errors are surfaced before anything is written, so the import doesn't corrupt your register.
Import complete, audit trail kept
Per-import summary -- new records added, existing records updated, and any errors flagged for review. The audit trail is retained for compliance and roll-back.
07 · Misconduct & Incidents
Behavioural log per student
Record on-bus incidents against the student, with severity level, category, and parent correspondence kept in one place. Replaces the loose paper trail that follows incidents around.
Incident log
Every incident across the fleet -- date, student, level, category, behaviour, reported by, and status. Headline counts on open cases, monthly volume, and severe events at the top.
Incident detail with parent correspondence
Each incident retains the description, outcome, attachments, and a time-stamped parent correspondence log -- so the audit trail is complete when the school or the parent asks for it.
08 · Travel Passes
Student passes and government scheme reconciliation
Pass issuance, expiry tracking, and government scheme reconciliation (SSTS, TfNSW, and similar) for every student under contract.
Pass register
Every issued pass with its type, validity, payment status, and printed state. Headline counts on active passes, expiring soon, unpaid or unissued, and fees settled.
Pass detail with QR and scheme reconciliation
Per-student pass card with the scannable QR. Scheme reference (e.g. SSTS), validity period, settlement ID, and invoice all in one record for audit and reissue.
Manageable
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